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Mini B Festival 2013

October 6th 2013, kick off 10am

On behalf of Cobham RFC and the Festival Committee, we would like to extend our warmest welcome to all players and supporters at this season’s festivals.


Participating Clubs:
These will also be printed in our match day programme which will be available free of charge on the day.

A list of the participating clubs can be found on our new festival Facebook page:
www.facebook.com/cobhamminifestivals

Registration:
Please ensure the Team Registration Form - included in the information pack - is completed and handed to the control tent by 9.30 am.

Festival Format:
As you are aware the RFU have amended the playing regulations at several age groups and we request that you ensure you are familiar with these changes.

U7 & U8
- From a festival perspective, the primary change is at the U7 age group where the
team sizes have been reduced to 4-a-side from 7-a-side in previous years.
- The RFU also does not recommend play-offs / finals and as such we will be hosting a
round-robin based festival and will award a trophy to the team that scores the most
tries subject to rules that will be applied in the event of a tie between two or more
teams.
- We are hosting 10 clubs at U7 level all of which will play alongside the U8’s on our
new premier pitch. Each club will bring 2 U7 teams with a maximum squad size of 6 per team.
- Spectators will respectfully be asked not to encroach on the pitch itself and must
remain behind the existing spectator fencing at all times.

U8 - U12
- The teams in each age group are drawn into leagues for a first stage competition.
- For each age group there will be a second stage competition of three finals being a
plate, bowl and cup final.
- Where a change in format is necessitated, this will be reflected on our website and in
the programme.

Referees:
We have secured the services of independent society referees for the U11’s and U12’s age
groups. Clubs are required to provide referees for all other age groups.
The referees’ briefing will begin promptly at 9.30am next to the Control Tent.

1st Aiders:
The 1st Aiders briefing will begin promptly at 9.30am next to the Control Tent. As per
previous festivals, please ensure:
- that you provide a designated 1st Aider per squad
- that you provide a fully stocked 1st Aiders medical bag
- your designated 1st Aiders are wearing easily identifiable high visibility jackets

Location:
The 2013 Cobham Festival is co-located at both of our grounds:
- the U7-U11s playing at our Memorial Grounds on Fairmile Lane, Cobham, Surrey,
KT11 2BU.
- the U12s at our Covenham ground which is located behind the Fairmile Arms pub off
the Portsmouth Road.

Parking:

Please note all attending clubs must park in accordance with our parking plan below.

Mini Festival 2013 Map

- U7-U10 are to park at Munro House (KT11 1TF)
- U11, U12 and Overflow parking are at The Fairmile Arms on the Portsmouth Road.
(KT11 1BQ)
- There will be NO access to the grounds from Fairmile Lane.
We strongly advise that players and supporters are encouraged to arrive between 8:30am and 9:30am to ensure that we get the festival off to a prompt start which will be at 10.00am.

Food and Drink:
There will be a BBQ, hot drinks and sweets tents providing food and refreshments throughout the day.

Dogs:
For health reasons, dogs are not allowed.

Photography:
There will be a professional photography company on site who will photograph each team and make the photographs available to take away on the day. They will also take action shots which we may use for future publicity. Due to recent changes in legislation and best practice the RFU has published guidelines on the photography of children which are set out in the policy and procedures for the welfare of young people in Rugby Union.
All Clubs entering this festival are asked to draw to the attention of parents/guardians that in entering their children in this festival they implicitly agree and accept that:-
a) Photographic images may be taken of their son/daughter during the normal course of
rugby activity by accredited photographers and/or other parents/guardians.
b) The images may be used in the local press or in club publicity in line with RFU
guidelines for the welfare of young people in Rugby Union.

Festival Cancellation:
In the event of festival cancellation, notice of cancellation will be made to participating club fixture secretaries via provided email addresses and will also be posted on the Cobham RFC website (www.cobhamrfc.com) and on our Facebook page (www.facebook.com/cobhamminifestivals).

We will make a decision at the last possible opportunity, which in most cases will be the morning of the festival. - Note that it remains the responsibility of participating clubs to disseminate notice of cancellation to impacted club members.
Alternatively please call Andrew Lamming, Festival Rugby Co-ordinator, on M: 07726 610634 or email alamming@hotmail.co.uk
If you have any other questions or queries please email or call Carl Lemmer, Festival Chairman, on M: 07860 208155 or email: carl.lem@btinternet.com

Cobham RFC strongly supports the RFU recommendation that mouth guards are worn in case of accidental collision at ALL age groups. Team Managers and Coaches are also reminded of the RFU recommendations that children should not be overplayed. To this end the tournament rules allow for larger squad sizes.


The times and numbers of matches played are based on the Continuum:

Mini Festival 2013 Age Groups

* All participating clubs at u7 and u8 are to provide their own tag belts.
Extra time may be played for stoppages due to injury but will not be applied in any other
circumstances. Matches must be brought to an end if the points’ difference rises to 30 points or more.

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